The Importance of Abiding by Updated Regulations When Preparing Safety Data Sheets
25 Jun 2026
Across the chemicals industry, the Safety Data Sheet (SDS) is a critical document that must be prepared by manufacturers or importers of chemical products.
From hazard identification to emergency response guidelines, the SDS plays an important role in protecting workers, consumers, and the environment. It serves as the primary source of information about a substance’s hazards and the necessary precautions for its safe use, storage, and disposal.
The Global Standardization of Safety Data Sheets
The United Nations first published the Globally Harmonized System of Classification and Labelling of Chemicals (GHS) framework in 2003 to promote consistent communication of chemical hazards worldwide. The GHS framework allows companies to classify chemical hazards and standardize hazard communication through labels and SDSs.
While the GHS framework establishes global principles, its implementation occurs through region-specific regulations, including:
- Occupational Safety and Health Administration (OSHA) Hazard Communication Standard in the United States;
- WHMIS / Hazardous Products Regulations in Canada;
- Classification, Labelling and Packaging regulation under the Registration, Evaluation, Authorization and Restriction of Chemicals; and
- Safe Work Australia’s GHS framework in Australia.
Each of these regulatory systems adopts GHS principles while introducing jurisdiction-specific requirements and periodic updates.
Why Align Safety Data Sheets With Regulatory Requirements?
Maintaining SDSs that align with the latest regulatory requirements is essential for both compliance and safety. Here's why:
- Accurate hazard classification: Regulations are refined over time. For example, the recent 7th revised edition of the GHS framework adopted by OSHA includes changes around how flammable gases (Categories 1A and 1B) and simple asphyxiants (Category 1) are classified. Using outdated classification criteria can lead to non-compliant SDSs.
- Consistent communication: Adhering to current standards ensures proper use of pictograms, signal words, and hazard statements, which are vital for clear and consistent communication across regions.
- Effective safety measures: Up-to-date SDSs guide appropriate handling, storage, and emergency procedures for substances, reducing the risk of accidents and chemical exposure.
The Risks of Failing to Maintain Safety Data Sheets
When an SDS does not follow updated regulations, there can be serious consequences for companies, their workers, and their business partners. Not only this, but non-compliant SDSs can have the following operational and regulatory consequences:
- Worker safety risks: Incomplete or outdated hazard information may lead to inappropriate handling practices or insufficient protective measures, increasing the risk of workplace incidents.
- Regulatory enforcement: During inspections or audits, authorities may identify deficiencies in hazard communication documentation, potentially resulting in compliance notices, corrective actions, or fines.
- Supply chain disruptions: Inconsistencies between SDS information and transport or regulatory documentation can delay shipments or create challenges for distributors and downstream users.
- Legal and financial exposure: Regulatory non-compliance may expose companies to liability risks, particularly if inaccurate safety information contributes to workplace injuries or environmental incidents.
- Reputational impact: Repeated compliance issues can erode customer confidence and affect business relationships.
Safety Data Sheet Authoring Is an Ongoing Responsibility
An SDS should not be viewed as a static document. Regulatory updates, new toxicological data, formulation changes, and evolving classification criteria may all trigger the need for revisions.
Maintaining SDSs that comply with evolving regulatory frameworks requires continuous monitoring of regulatory developments and periodic review of hazard classifications and safety information.
Through careful evaluation of product data and applicable regulatory requirements, SDS authors help ensure that safety documentation remains accurate, compliant, and suitable for the jurisdictions in which their products are marketed.
Conclusion
In an industry where safety and regulatory compliance are fundamental, maintaining up-to-date SDSs is a critical responsibility. Companies that regularly review and update their SDSs demonstrate a commitment to worker protection, responsible chemical management, and regulatory integrity. Beyond meeting legal requirements, accurate and compliant SDSs support safer workplaces, enable global trade, and strengthen trust throughout the supply chain.
Intertek Is Here to Help!
Do you have questions about SDSs or a related topic? The experts at Intertek Assuris can assist you with navigating your regulatory compliance needs. Please contact us at chemicals.sci-reg@intertek.com!
